Private secratary

Job Description

Job Title: Private Secretary

Job Overview:
We are seeking a highly organized and efficient Private Secretary to support a senior executive. The primary responsibilities include coordinating meetings and appointments, managing schedules, maintaining files and records, and handling correspondence. This position is open exclusively to female candidates.

Key Responsibilities:
- Meeting and Appointment Coordination:
 - Schedule and organize meetings, appointments, and events.
 - Ensure the executive’s calendar is up-to-date and conflicts are resolved promptly.
 - Prepare agendas and materials for meetings.
- Schedule Management:
 - Maintain and update the executive’s daily, weekly, and monthly schedule.
 - Coordinate travel arrangements, including flights, accommodations, and itineraries.
 - Remind the executive of important tasks and deadlines.
- File and Record Maintenance:
 - Organize and maintain confidential files and records.
 - Ensure all documents are properly filed and easily accessible.
 - Manage both physical and electronic filing systems.
- Correspondence Handling:
 - Handle incoming and outgoing communications, including emails, phone calls, and letters.
 - Draft and edit correspondence, reports, and other documents as needed.
 - Screen and prioritize communications to ensure important matters are addressed promptly.
- Administrative Support:
 - Assist with the preparation of reports, presentations, and other documents.
 - Conduct research and gather information as required.
 - Perform other administrative tasks to support the executive as needed.

Qualifications:
- Education:
 - Bachelor's degree or equivalent experience preferred.
- Experience:
 - Proven experience as a personal or executive secretary.
 - Strong background in administrative support and office management.
- Skills:
 - Excellent organizational and time management skills.
 - Strong written and verbal communication abilities.
 - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 - Ability to handle confidential information with discretion.
 - High level of attention to detail and accuracy.
 - Strong interpersonal skills and the ability to work well with different personalities.
- Other Requirements:
 - Female candidates only.
 - Ability to work independently and as part of a team.
 - Professional demeanor and appearance.

Work Environment:
- Office-based with regular working hours.
- Occasional travel may be required for meetings or events.

We look forward to receiving your application and considering you for this opportunity to support our senior executive.